The specification should:
- take account of sustainability issues by using the Sustainability Risk Assessment.
- clearly describe what the supplier is expected to provide.
- focus squarely on outputs, detailing what is required but without being prescriptive as to the method the supplier should use to provide it. This can encourage competition and innovation.
- provide a standard by which it is possible to measure the quality of what is being provided against what is contractually required.
- include performance targets or include criteria for acceptance of the products or services.
- act as a tool for contract monitoring.
- avoid over-specification of performance to ensure procurement at the optimum cost.
- take account of any applicable environmental and social policies.
- incorporate fair trade clauses where possible.
- take account of relevant relevant legislation on, for example, health and safety and equality and diversity.
- not be compiled in a way that favours particular sources of supply.
- be sufficiently tight so that the product or service fits the user’s needs, but not so explicit that it discourages the supplier from proposing innovative solutions that optimise value for money.
- variants to the specification should be encouraged where possible so that the supplier can propose how added value may be obtained.
- be realistic in specifying requirements including limits, tolerances, deliverables and timescales.
- encourage a structured method of tender evaluation.
- be able to form the major part of the formal contract between the purchaser and the contractor.
If a British Standard is quoted in a specification, the words "or direct International Standard" should be added to cover EU/ISO or other equivalents.
Defnyddiwch ddull gweithredu’r Gronfa Ddata Gwybodaeth am Gymwysterau Cyflenwyr (SQuID) a defnyddiwch fanylebau sy’n seiliedig ar ganlyniadau er mwyn annog arloesi. Defnyddiwch wasanaethau Busnes Cymru i’ch helpu i ddeall y farchnad a’r sylfaen gyflenwi yng Nghymru.
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