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General Goods/Services

5Tendering and Bidding

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Competitive procedure with negotiation

In the Public Contracts Regulations 2015 the competitive procedure with negotiation replaces the old negotiated procedure .

In competitive procedures with negotiation, any economic operator may submit a request to participate in response to a call for competition by providing the information for qualitative selection that is requested by the contracting authority.   In the procurement documents, contracting authorities shall:-

(a) identify the subject-matter of the procurement by providing a description of their needs and the characteristics required of the supplies, works or services to be procured;

(b) indicate which elements of the description define the minimum requirements to be met by all tenders; and

(c) specify the contract award criteria.

The minimum time limit for receipt of requests to participate is 30 days from either the date on which the contract notice is sent, or where a prior information notice is used as a means of calling for competition, the date on which the invitation to confirm interest is sent.

Time limits  may be reduced where a PIN is used which was not itself used as a means of calling for competition and if tenders are submitted electronically. Please refer to Regulation 29 of the Public Contracts Regulations 2015 for full details.

The minimum time limit for the receipt of initial tenders shall (subject to paragraphs (6) to (10) of Regulation 29 of the PCR 2015) be 30 days from the date on which the invitation is sent.

Sub-central contracting authorities eg local authorities, may set the time limit for the receipt of initial tenders by mutual agreement between the contracting authority and all selected candidates, provided that all selected candidates have the same time to prepare and submit their tenders.

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Advertise all contracts over £25k on Sell2Wales to make them more accessible to smaller firms….and utilise e-tendering tools to standardise the process.

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